SUMMARY:

Dedicated administrative professional with excellent customer service skills and extensive knowledge of Confidential, Human Resources and Travel procedures interested in opportunities focusing on Human Resource, Administrative and Financial Management. I am seeking a position with an organization that will allow me the opportunity to become a productive team member of the company mission.

WORK EXPERIENCE:

Confidential, Crystal City, VA

Driver

Responsibilities:

• Provide ride share services throughout the Washington, DC surrounding area.

Confidential, Capitol Heights, MD

Temporary Casual Mail Handler

Responsibilities:

• Separates all class of mail. Culls, faces, and cancels mail. Loads, unloads, and moves bulk mail. Empties mail from mail containers (bags, hampers, etc.) and loads mail into mail containers.
• Performs other duties incidental to the moving and processing of mail and related mail handling equipment. In addition, may perform other miscellaneous duties, as assigned. Exercises normal protective care for equipment and materials used.
• Exercises a normal regard for the safety of self and others.
• Operates equipment assigned to the jurisdiction of the Mail Handler Craft.

Confidential, Rockville, MD

Staff Assistant

Responsibilities:

• Advise supervisor of current conditions throughout the organization and take appropriate action to ensure that administrative activities are properly implemented.
• Analyze organizational programs and activities through review of reports and initiate or recommend action to correct problems and improve programs.
• Review and make recommendations on new or changed programs and plans; and formulate and propose plans, programs and policies to ensure proper and consistent implementation of the organization's goals and objectives.
• Establish and implement standards for the efficient operation of the office. Develop short and long - term plans for the office, set priorities, and establish work requirements.
• Assign administrative work based on priorities and personnel availability.
• Prepare Domestic and Foreign Travel.

Confidential, Bethesda, MD

Administrative Officer

Responsibilities:

• Serve as an expert reviewing and approving domestic, foreign and sponsored travel authorizations and vouchers to ensure compliance with established Federal, DHHS and Confidential Travel policy and regulations.
• Review all Notifications of Foreign Travel (NFT) and HHS-348’s for completeness and accuracy.
• Provide guidance and train travel planners within a timely manner regarding policy and procedures, processing, routing and troubleshooting travel authorizations and/or vouchers.
• Research the 1500 Chapter for information sharing to the program staff, Administrative Technician and the Administrative Officer.
• Perform a travel audit on Compensatory Time Leave Request.
• Established an efficient system for reviewing and approving Human Resource packages to include detail reassignments of FTE staff, Recruitment and Retention Allowance, Visiting Fellows, IRTAs, Special Volunteers, Guest Researchers, Settlements, Resignation Retirement, Separation, Transfers, Promotion, Pathways and Wage Grade.
• Generate variety of reports to advise management official regarding upcoming Wage Grade promotion, Not to Exceed and Quality Step Increase due dates.
• Assemble GS14 and 15 Selection Packages for approval. Attend by-weekly vacancy tracking meetings to advise on the status of HR packages.
• Coordinate with Human Resources regarding new hires to assure their Onboarding is complete prior to entry on duty by creating ITAS and NED profiles.
• Assist in selection by conduct panel interviews with peers. Research and solve problems related to leave balances, work schedules and, salary discrepancies.
• Advise management officials of procedures, laws, regulations and policy involving leave, qualification requirements for positions, time in grade requirements and s.
• Serve as a sponsor in the Confidential Enterprise Directory (NED) to approve initial and renewal of Confidential ID badge, AD Accounts and VPN request.
• Submit packages to Division of Immigration Services in a timely matter in order to meet demanding deadline of renewals on various Visa's (J1, H1B, etc.).
• Approve Fellow Payment System ( Confidential ) initial and renewal package of Confidential ’S utilizing DelPro. Compile data to submit monthly metric reports.
• Review nominations for completeness and accuracy.
• Serve as Acting Team Lead in Supervisory Administrative Officer absence. Provide advice, guidance and make recommendations on policy and procedures to Division Senior Leadership, Program Support and Maintenance Staff regarding regulations, methods, procedures and practices affecting administration areas including human resources, time and attendance, security and facility management.
• Information sharing with peers prior to distributing the information to the program staff.
• Analyze and evaluate data prior to conducting monthly support meetings to convey information with the program support staff to assure productivity is met.
• Effectively communicate orally and written with individuals from diverse backgrounds.
• Submit building request to the Confidential Facility Access Office for employees to obtain access to various building on Confidential campus.
• Confer with scientific and/or technical specialist when appropriate for the purpose of procuring laboratory equipment, supplies, and services which are essential to their research.
• Serve as the Card Approving Official by approving the Purchasing Agent reconciliation by the 18th of each month by ensuring purchase documentation is completed properly and terms and condition of purchase are appropriate.
• Review and approve purchase request prior to forwarding to the COAC for processing (method of payment is a Blank Purchase Agreement).
• Prepare and submit Ratification packages to the COAC office for processing.
• Maintain and monitor current status of funds by Preparing and distributing monthly status of funds reports to the Principal Investigator’s and Branch Chief’s utilizing SOFiE.
• The reports allow management officials to analyze and evaluate obligations and remaining balance of funds.

Confidential, Bethesda, MD

Administrative Technician

Responsibilities:

• Serve as the HPOC and Organization Administrator to ensure employees are entered into Confidential .
• Process Non-Affiliated Forms by initiating and assigning a Confidential identification number utilizing Oracle.
• Review all domestic, foreign, and sponsored travel authorizations and vouchers for all assigned areas for accuracy, availability of funds, and ensure compliance with Federal regulations, HHS and Confidential policy prior to submission for the Administrative Officer approval.
• Assist in resolving questions or problems and advise Confidential staff on appropriate methods for preparing travel orders and travel vouchers.
• Advise the program staff on the appropriate appointing mechanism and required documentation needed on personnel actions for Title 5, Title 42, Visiting Fellows, Confidential ’s, Guest Researchers and Special Volunteers.
• Ensure proposed personnel actions are in compliance with established law, regulations and HR policies.
• Review various Human Resources reports to advise the Administrative Lab Manager and Section Chief’s regarding FTE actions; such as the Wage Grade Increase, Probationary Period Ending, and Appointment Not to Exceed Date.
• Serve as a cardholder for the International Merchant Purchase Authorization Card ( Confidential ) Visa Purchase Card Program, which enables me to purchase supplies, chemicals, and equipment up to $25,000 for the Eye Institute.
• Responsible for locating goods and services from mandatory sources of Supply Centers, GSA Supply Catalog, Federal Supply Schedules, and the open market.
• Review quotes received and perform price analysis based on previous price history, commercial price lists, market prices, specifications, and research involving technical catalogs or publications.
• Perform reconciliations monthly and participate in the year-end closeout activities with the IC budget office.
• Use the Status of Funds and/or the Confidential Data Warehouse to provide monthly reports on obligations incurred. Verify obligations are in accordance with regulatory controls, monitoring rates of expenditure, and resolve open commitments from current and previous fiscal years.
• Prepare funding documents for reimbursement of Professional Liability Insurance and Medical Licenses in accordance to Confidential policies and regulations.
• Completed a rotation within the Financial Management Branch of Confidential to gain an in-depth understanding of obligating and tracking funds.
• Serve as the primary source of information for the laboratories and branches secretarial and clerical staff on a wide range of central services, including telephone request, key/lock request, shipping, work request printing request and etc.

Confidential, Rockville, MD

Accounting Technician

Responsibilities:

• Process Financial Status Reports for Grantees. Which include receiving and reviewing documents for accuracy of computation, appropriateness of expenditures, adequacy, and completeness of information.
• Determine or assign the appropriate accounting transaction codes, monetary amounts to properly reflect entries in the Central Accounting System and the Administrative Data Base.
• Resolve questions pertaining to the accuracy of data or other problems regarding Financial Status Reports by reviewing daily and monthly reports, records, and other source documents to identify and correct discrepancies and/or errors.
• Daily interaction with Grantees and Grants Management Specialist via email or telephone to ensure sufficient funds had been obligated and/or the processing of transactions does not result in over-obligation of funds.
• Prepare documents to advise the Grantees of the availability of obligations being transferred to new institutes.
• Ensure accounting documents processed are included in the appropriate accounting period.

Confidential, Bethesda, MD

Grants Clerk

Responsibilities:

• Processed 520's for employee's that were transitioning from the Commissioned Corps to becoming a government civilian employee; which included preparing all necessary justifications and documentations.
• Prepared Employee Performance Evaluation Plan and obtained the required signatures.
• Preparation of Professional Services Orders; which include contacting Investigators in order to obtain and/or verify information entered into DELPRO, obtain the required signatures, and complete Statement of Work in order to submit the package to the Administrative Office for approval.
• Maintain inventory of office supplies and prepare orders for repairs of office equipment.
• Maintain various administrative databases for travel preparation (NBS travel system and Delpro).
• Provide secretarial and administrative support to the program staff within the Division of Cancer Prevention, NCI. Contact the appropriate office to schedule teleconference calls, reserve the conference room, and equipment for presentations. Serve as the point of contact for telephone calls and visitors to the Division by greeting them, directing them to appropriate staff member and/or providing information.
• Serve as the Back-up Task Leader for a six-member administrative support team that provide administrative, technical, and customer support services to DCP by assuring assigned work was completed in conformance with established procedural and regulatory instructions.
• Scope of responsibility includes directing telephone support, database management, report generation, correspondence management, meeting and special events planning, purchasing, and travel.

Confidential, Rockville, MD

Human Resources & Payroll Specialist

Responsibilities:

• Responsible for mailing new hire packages to employees entering data into Deltek and ABRA.
• Responsible for the tracking and processing all Flexible Spending Accounts.
• Updated the employees telephone directory.
• Enter all employee insurance, pay increases, new hires and terminations in the system.
• Provide verification of employment.
• Responsible for the data entry of employee timesheets utilizing Kronos Deltek (GCS Premier). Which include checking time sheets for accuracy and obtaining managers signature.
• Process weekly and bi-weekly Payroll; which include receiving and entering timesheets, posting the labor, calculating payroll, preparing the Ach deposit, printing checks, calling in the ACH and transmitting the file.
• Responsible for payroll reports; including 401k, Labor Distribution, Comp Time, Accrued Leave, State and Federal Taxes, and Garnishments.
• Responsible for calling in the 941 weekly to IRS.
• Responsible for deducting rent and telephone charges from payroll monthly from out of state contractors.
• Maintain the files for the Accounting and the Human Resources Department.
• Provided front desk responsibility of answering the telephones, greet visitors, sort the daily mail, and order office supplies.