SUMMARY:

• A strategic partner who envisions and executes big - picture goals while taking on increased levels of responsibility in fast-paced, high-pressured environments.
• Superior knowledge and skills in leadership, interpersonal, management, problem-solving, conflict resolution (through litigation,) auditing, compliance and analysis, cost and project management.
• Organized, dedicated, discreet.
• Creative and innovative. s exceed company expectations.
• Expert in planning, designing and navigating corporate policies, procedures, operations, total rewards plans, software implementations and migrations (acquisitions/divestitures); as well as streamlining workforce, departments and improving morale and retention.
• Adheres to federal, state, int’l pay and labor laws, legislation and regulations while aligning shareholder and stakeholder interests

SKILL:

IBM/MAC, Microsoft Office: Word, Excel (VLOOKUP’s, Pivot tables, Macros, Ad hoc), Access, Outlook, PowerPoint; JD Edwards Oracle/E1, PeopleSoft, SAP (R/3) SE/ERP, HCM & MySAP.com, SAP by Design, Fiori, Ceridian & Workday HCM Cloud, ADP (RUN, Workforce Now, TotalSource), SASS, TASC, Paychex (Preview, HRIS, Time & Labor), Kronos (Biometric,) SAP Concur, Multiple HRIS & Proprietary Software; QuickBooks Pro, Enterprise Solutions, Work Visas, eVerify, In-house Payroll taxes, Expatriate and Global Payroll (Nice, Aegon) and Y/E filings for all ExPat KPMG, EY Deloitte, COBRA, Cal COBRA, All Retirement/Investment Plans & Software (Vanguard, Ascensus, Principal, Freedom, Fidelity, John Hancock, Public and Non (monthly, quarterly, annual distributions, disbursements management;) Crystal Reports; Working with all major and minor carriers (domestic & global) TPAs and Brokers; expatriation (global) benefits, payroll and administration

PROFESSIONAL EXPERIENCE:

CONSULTANT

Confidential

Responsibilities:

• Work directly with Director of HR, general counsel, executive team, SAP & Workday IT (SAP by Design, SAP Concur) to test and implement various platforms, dashboards, ensure timely notifications, risk management, domestic and international payroll, claims (Self funded, fully Funded, Medicaid, Medicare, AHCCCS) and adherence to HIPAA, DOL, EEOC, ADA, ERISA, IRS, State and local regulations, policies and practices
• Negotiate insurance terms and rates with carriers and brokers to adhere to budgets and align with compliance and total rewards
• Responsible for providing plan spec information to all employees worldwide. This includes onboarding termination and legacy materials and documents
• Build relationships with employees, brokers, vendors, TPAs, and carriers to ensure the best outcomes for company and staff overall
• Train and supervise staff (HRBPs, keyers, recruiters and Payroll Admin) to include improving and adding practices during audit and SOPs for strict adherence to international oversight and during transition
• Manage third party administrators and act as administrator for US and Global policies and implementation (rates, payroll deductions, benefit elections for medical, life, dental, vision, EAP, ERP, HRM, self funded short-term disability, supplemental, non-qualified deferred compensation, health savings accounts, qualifying events, dependents, COBRA, garnishments, liens, release/retention contract adherence and management, incentive programs like gym and reimbursements, pensions; total rewards)
• Assist all staff on enrollment, termination, qualifying events to payroll processing deductions and open enrollment
• Work directly with in-house SAP HCM IT (SE GUI, SCMA and Fiori for payroll, performance, time management, benefits, HR) to build payroll systems, Total Rewards programs, benefits portals, platforms and reporting. This includes working daily in testing, quality and live environments
• Reconcile all benefits and payroll accounts throughout the year for risk management
• Have improved errors/omissions, efficiency by 60% as well as added much needed reporting, processes and practices improvements in both benefits and payroll that will better align with the high-level goals of the parent companies (China, South Africa.) These added improvements and practices have also added to boost morale and hold management to higher standards

BENEFITS & PAYROLL TAX MANAGER (ASSOC. HR DIRECTOR)

Confidential

Responsibilities:

• Designed / executed strategic goals for Executives in corporate finance, human resources, (payroll and benefits) departments; migrating from an antiquated and inaccurate, processes and procedures philosophy to a real-time, cloud-based, Ceridian Head Count Management platform. This improved HR, benefits and payroll processes and procedures worldwide as well as metrics, KPI/KRI, ad hoc reporting, budget adherence, cost analysis, correcting compliance and terms issues and adding controls to eliminate loss
• The switch to single-sourced, shared services workflow allowed the CFO and corporate controllers to focus on accounting and away from HR and Payroll tasks. It provided Total Rewards and compensation analysis for executives and management; adding a much-needed HRIS system, employee tracking (thru legacy,) review process and worldwide cloud portal providing online access to all employees. It increased accuracy, data integrity, time management, improved risk management and eliminated redundancies
• Introduced team meetings, s and improved processes and procedures for Confidential, Confidential, and seven dotted-line Generalist reports (payroll clerk,) thus increasing staff knowledge, communication, accountability and performance to better meet company needs and goals. This allowed the Director of HR / Legal to redirect energies from department minutiae to mergers, acquisitions and divestitures
• Uncovered superfluous broker fees for the executive team and added larger, progressive and less costly TPA management firms for better benefit designs, plans and management; improving stakeholder satisfaction and participation
• Eliminated costly and unnecessary Confidential software, reducing annual expense from $50,000 to $500
• Board Member of 401k Due Diligence Team improving overall plan terms and options while increasing participation by 15% (reduced loans and utilized forfeited funds to elevate and presence)
• Recovered payroll tax overpayments of just under $175,000 made to multiple state agencies; correcting data extraction and upload errors, moved from manual timely processes to electronic in 30 days and closed open issues with IRS
• Implemented OSHA and Workers Comp at the Confidential and HR Generalist level to improve reporting and for better control of Workers’ Comp claims, accountability and overall settlements. This control and separation of duties provided better management of the claimant thus removing pressure from performance and improving risk management / KRI
• Introduced DocuSign (and in turn SalesForce) to the Finance team which allowed for electronic client tracking companywide
• Project & general management: administrator for benefit and retirement HRIS system rules including set-up and changes of pay rules for benefits on various HRIS systems and carriers (linking 20 systems and software);; planned, designed, executed corporate insurance plans (3,000 U.S, increasing to 7,000 worldwide, Union and Non-Union, Self and Fully-Funded) H/W, Retirement, Workers Comp, Unemployment, Disability, LOA and Supplemental; Conducted Annual Open Enrollments and additionally during acquisitions, mergers, divestitures etc.; Including writing terms, Plan Docs, SPDs and al materials; Traveled to multistate sites; Managed Brokers/TPA’s; Qtrly/Annual audits, reconciliations, analytics.

GENERAL MANAGER

Confidential

Responsibilities:

• Restructured health and welfare benefits and incentive options reducing cost by almost 15%
• Upgraded payroll system by migrating to ADP Workforce Now and TotalSource HRIS, improving security, data integrity and moving from a paper document filing system to electronic. This also included all administration for software pay rules and term set-up of corporate policy and benefits, garnishments, deductions and changes for recruiting, background checks, LOA tracking
• General management: recruiting, staff reviews, on/off-boarding, terminations, complaints, and, supervised F/C Bookkeeper (and GL, accounting audits,) staff of 10 (+ 30 sales reps in multi-states,) IT, LOAs (FMLA, WC, Disability) PTO, Federal / State labor law compliance, 401k processing, corporate banking, loan and cash management of 25 million dollar inventory, GJE, financials, reconciliation of bank accounts, HPI reporting, invoicing and bookkeeper and CFO entries; collections; ad hoc and expense reporting
• Processed multi - state, bi-weekly payroll and (intricate) monthly multi-million-dollar commission and cash incentives as well as 401k, benefit deductions, garnishments, distributions, commission statements, year-end, W2/1099, Confidential 1095, 5500 testing/reporting manually and compliance; Software added Total Rewards, compensation analysis and planning and accounting controls
• Assisted Medical Director, Medical Liaison and Sales representatives with credentialing and establishing an internship program

HR, PAYROLL & BENEFITS DIRECTOR

Confidential, Los Angeles, CA

Responsibilities:

• Worked with COO & General Counsel in design and implementation of corporate policies, procedures and overall company performance adding metrics/KPI and accountability
• Improved payroll process and performance from a seven day to a five-hour practice (A to Z,) migrating from manual time keeping system to paperless cloud software reducing errors and omissions to less than 1%.
• Responsible for corporate benefit plan design, negotiations, implementations, software and communication with brokers, carriers, TPAs and stakeholders
• Designed and implemented internship program to improve time management, productivity and morale
• Maintained knowledge of legal requirements and government reporting regulations affecting payroll & HR functions ensuring compliance with all regulatory agencies
• Supervised payroll clerk (direct report,) processed multi-state, bi-weekly & semi-monthly payroll for 1,000 staff, crew and contractors with Paychex Preview, Time & Labor and T1, CSV uploads
• Recruited staff and provided on and off-boarding, separations and s, verified employment authorizations, garnishments, status changes and new hire set-up, managed document control with high degree of accuracy and discretion, managed complaints and issues for managers and supervisors on labor issues
• Generated custom and ad hoc reports and spreadsheets as needed for accounting, counsel and management
• Administrator of HRIS, banking, retirement and payroll systems; work visas; processed bank transfers, reconciliations and annual reporting (5500 testing, compliance, 1099 and W2)

CONSULTANT (HR, M & A, HRIS/PAYROLL, RECRUITING, ) IMPLEMENTATION

Confidential, Los Angeles, CA

Responsibilities:

• Member of payroll software implementation teams, migrating (multiple levels of staff as low as 100 and as large as 13,000) from manual time keeping systems to ADP, PeopleSoft, Kronos and cloud based Oracle, SAP, Workday systems; integral in testing, Go-Live, Administration of all payroll and benefit (HRIS) rules in each software whether it be initial set-up, migration, new or changed labor laws, benefits including, 401k terms and union and non-Union wage and contract terms. Team leader and participant in project meetings, reporting to Standards and Practices
• Liaised with parent companies and acted as managers, supervisors and generalists for HR and payroll needs including: recruiting, on / off-boarding, terminations, establishing operations and administrative policies for company and creating handbooks
• Supervised, educated and trained Payroll and HR managers (15 paymasters) on Fed and State compliance, compensation analysis, I9 processing and laws, daily admin, customer service and payroll processing using Workday HCM-responsible for setting rules in all payroll software platforms both for in-house processing on proprietary and online cloud-based software
• Trained support staff on travel arrangement, correspondence, etiquette, scheduling, event planning, expense reporting, filing, house & project mgmt., anticipating needs, conflict resolution and desk coverage
• Set-up bank accounts and processed wire transfers and monthly bank reconciliations, bi-weekly staff meetings and quarterly reviews
• Developed tracking systems to improve retention, efficiency, accountability, accuracy and time management
• Processed weekly, semi-monthly payroll for national production crews (union / non-union)
• Created, tracked and reported weekly/monthly contributions to IATSE unions, IBEW and MPIPHP (Pension, Health & Welfare, Annuity, 401k, Stock options & Dues) plus payroll deductions, liens and garnishments
• Administered LTI plans (multiple option cash/stock/return) and analytics utilizing metrics/KPI and KRI (Data sources included SAP, Oracle, Ceridian and Workday)
• Worked directly with executive producers, crew, upper management and executives

DIRECTOR of HR, ACCOUNTING, OPERATIONS

Confidential, Los Angeles, CA

Responsibilities:

• Reported directly to partners and shareholders
• Responsible for all aspects of Human Resources, Administration, Accounting and Operations
• Designed and implemented commercial, health & welfare insurance plans and retirement benefits by negotiating improved contract terms and leases with brokers, legal and carriers. Restructured corporate policies, administration, workflow, commission, handbooks, compensation plans, eliminated redundancies and added accounting controls to meet annual shareholder and corporate strategic goals
• Gapped missing or excluded insurance plans and benefits for executive, E/O, vehicle, business interruption and terror commercial insurance as well as improved liability, disability, H/W and workers comp terms. Implemented programs, leaders and introduced mobile Confidential manager
• Reduced Errors and Omissions by $100,000, expenses by 20% and brought collections to current by adding tracking systems, accountability, increased supervision, redirecting workflow and adding controls
• Introduced analytics (metrics and KPI/KRI,) department meetings, live show & production goals, planning & operations mgmt., facilities development, incentive plans, Confidential /Risk mgmt. and marketing strategies
• Designed and executed corporate internship program with accredited institutions improving overall time and productivity management
• Collaborated with corporate attorneys, partners, CPAs and high-profile clientele regarding complaints, lawsuits, security and mitigation as well as creative, finance, and product ventures
• Hired, reviewed & terminated staff; managed corporate & production bookkeepers & HR Generalists to adhere to laws, compliance and budget needs
• Facilitated build-outs, moves, location scouting, with contractors/subs, landlords, IT & facilities management
• Supervised, managed & trained staff of 100, production crews (300+) and subtenants on contract terms, professionalism, communication, follow-thru, compliance, coverage, deal memos, releases, expense reporting, time mgmt., anticipating and meeting needs
• Processed corporate/production payroll, benefits and 401k, multi-state, audits, collections, commission, garnishments, WC, UI, Disability claims processing and year-end