Executive Assistant to VP Resume

SUMMARY

I’m a detail - oriented professional with strong analytical and creative problem-solving skills.
I offer administrative acuity, proven computer literacy, strong writing and editing skills, and a deft ability to learn quickly. I’m calm under pressure, communicate with grace and compassion, and enjoy working autonomously within a collaborative environment.
I hope to be an asset to an organization whose mission parallels mine: commitment to local and global communities, social justice and advocacy, and a measurable approach to realizing positive change in vital issues, such as sustainable environments, inclusion, healthcare, and education.

PROFESSIONAL EXPERIENCE

Confidential

Writer, Editor, Proofreader

Responsibilities:

Provide editorial support to business leaders and academics on various writing projects, such as grant proposals, annual reports, articles, or manuscripts for publication.

Confidential

Executive Assistant to VP

Responsibilities:

Managed all administrative tasks for the Vice President: acted as liaison between board members and department heads, edited executive correspondence, responded to emails, handled meeting and events calendars and travel logistics, tracked budgets, and more. Wrote, edited, and proofread marketing material, such as brochures, website content, press releases, Facebook posts, announcements, and more.
Wrote Bios and LinkedIn profiles for executives & staff. Researched and compiled information regarding significant client collections, such as masterpiece artwork, rare books, and so on.
Advised on company website user interface design.

Confidential

Executive Assistant to Principal

Responsibilities:

Managed the office and provided administrative and project support to the Principal/CFE.
Wrote, edited, and proofread print and online marketing material, executive correspondence, presentations, and so on.
Researched and fact-checked information.
Conducted outreach campaigns, which included events, lectures, audience research, social media and marketing, focus groups, and more.
Tracked accounts, annual reports, expense accounts, and so on.

Confidential

Executive Assistant, staff

Responsibilities:

Managed all administrative tasks in the Education Department: answered phones and responded to correspondence, took meeting notes, kept executive calendars, handled travel logistics, entered spreadsheet data, and so on.
Proofread and edited copy designed for school outreach programs. Coordinated and oversaw educational and outreach events, such as “Music in the Galleries,” “Talks with Artists,” fundraising galas, evening art history classes for adults.
Conducted outreach visits to schools (pre-k through high school), homes for the elderly, various clubs and groups, community services supporting at-risk and low-income families, and more.
Edited and wrote outgoing educational material about Confidential art and exhibitions.

Confidential

Administrative Manager & Writer

Responsibilities:

Managed the San Francisco Bay Area Destinations & Events department: kept event and executive calendars, transcribed meeting notes, wrote and responded to business correspondence, tracked expenses, and so on.
Researched and wrote reviews of hidden destinations in the San Francisco Bay Area. Attended and reviewed cultural and artistic events.

Confidential

Senior Technical Writer, staff

Responsibilities:

Managed Opcode’s technical documentations department. Handled all administrative duties for the department.
Wrote all key user manuals including Studio Vision, a digital audio recording and graphic waveform-editing tool, currently distributed by Avid Audio as Pro Tools.
Wrote manuals for Galaxy; Galaxy Plus Editors; Vision; EZ Vision. Hired and supervised contract writers.
Provided user-interface design solutions on all software tools mentioned.

Confidential

Editorial/Administrative Assistant, staff

Responsibilities:

Provided administrative and editorial support: kept editor and author calendars, answered phones, maintained and updated author files, handled academic reviews and compensations, typed book copy and executive correspondence, and performed other tasks as needed.
Proofread and edited material, and assisted editors in the Life Sciences college textbook division throughout all stages of manuscript preparation and production.