Front Office Receptionist/ Executive Assistant Resume New York, New York - Hire IT People

SUMMARY:

Highly organized, dependable, articulate Administrative Assistant/Office Manager/ Corporate Receptionist with expertise supporting senior management in the servicing industry at national and international corporations and in entrepreneurial environments.
High - level interpersonal skills and professionalism
Good time management skills with the ability to work independently and effectively

TECHNICAL SKILLS:

Proficiency in Microsoft Office Suite

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Quick Books

Foreign Language skill:

German

PROFESSIONAL EXPERIENCE:

Confidential, New York, New York

Front Office Receptionist/ Executive Assistant

Responsibilities:

Confidential, New York, New York

Receptionist/Administrative Executive Assistant

Responsibilities:

Handled and fielded incoming calls in prompt and professional manner
Assisted Director of HR with updating Employee attendance records daily
Managed multiple calendars and conference room reservations
Assisted Legal Team with updating vendor contracts
Assisted COO with daily facilities and complying with Building Security s customized data system
Coordinated all visitors passes
Handled internal and external email and mail communications
Arranged international travel
Prepared expense reports and monthly vendor billing
Generated Excel spreadsheets and PowerPoint presentations
Assisted with confidential ad hoc projects

Confidential, Stamford, CT

Administrative Assistant/Office Administrator

Responsibilities:

Confidential, New York, New York

Executive Administrative Assistant

Responsibilities:

Managed busy calendars, scheduling internal/external meetings
Responsible for meeting and conference call scheduling for Finance team meetings
Drafted correspondence (letters, emails)
Coordinated seamless air and rail travel itineraries (domestic and international)
Handled travel budget and travel planning
Coordinated and tracked expense reports for Senior Management
Created and edited PowerPoint decks
Transcribed key meeting minutes from tape
Maintained revised meeting minutes for ready availability for Auditors
Organized training sessions, workshops and conferences for the Finance team
Maintained confidential document
Assisted CFO and Director of Human Resources with expediting the bi - yearly
Performance reviews for the Finance team
Set-up interviews with Applicants
Maintained and updated vacation schedules
Assisted COO with arranging for office space repair and maintenance, and office move
Stocked/maintained office and kitchen supplies
Arranged for off-site record storage and shredding

Confidential, Stamford, CT

Administrative Assistant

Responsibilities:

Managed calendar, scheduling meetings and conference calls
Assisted with confidential projects for Officers and Directors, and Board of Directors
Assisted with event planning for Stockholders meetings and Board of Directors meetings
Arranged domestic and international travel
Prepared and coordinated payment of expense reports
Updated Excel Spreadsheets for monthly departmental budget forecast
Handled correspondence and confidential documents