Front Office Receptionist/ Executive Assistant Resume
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New York New, YorK
SUMMARY:
- Highly organized, dependable, articulate Administrative Assistant/Office Manager/ Corporate Receptionist with expertise supporting senior management in the servicing industry at national and international corporations and in entrepreneurial environments.
- High - level interpersonal skills and professionalism
- Good time management skills with the ability to work independently and effectively
TECHNICAL SKILLS:
Proficiency in Microsoft Office Suite
Microsoft Word
Excel
PowerPoint
Outlook
Concur
Quick Books
Foreign Language skill:
German
PROFESSIONAL EXPERIENCE:
Confidential, New York, New York
Front Office Receptionist/ Executive Assistant
Responsibilities:
- Greeted all visitors and clients
- Handled mail, FedEx and Messenger Service
- Managed CEO s email inbox, printing and replying to daily emails
- Prepared documents for Estate Planning and Trust Administration meetings
- Expedited expense reports
- Arranged national and international travel and detailed itineraries
Confidential, New York, New York
Receptionist/Administrative Executive Assistant
Responsibilities:
- Handled and fielded incoming calls in prompt and professional manner
- Assisted Director of HR with updating Employee attendance records daily
- Managed multiple calendars and conference room reservations
- Assisted Legal Team with updating vendor contracts
- Assisted COO with daily facilities and complying with Building Security s customized data system
- Coordinated all visitors passes
- Handled internal and external email and mail communications
- Arranged international travel
- Prepared expense reports and monthly vendor billing
- Generated Excel spreadsheets and PowerPoint presentations
- Assisted with confidential ad hoc projects
Confidential, Stamford, CT
Administrative Assistant/Office Administrator
Responsibilities:
- Maintained Reception area to ensure effective telephone and mail communications
- Managed calendars, scheduling meetings and conference calls
- Assisted with preparing Stock Certificates for clients
- Handled confidential projects
- Prepared Closing Binders for Mergers and Acquisitions
- Expedited payment of Corporation Fees
- Travel arrangements
- Prepared monthly client billing
- Managed building passes and parking permits for visitors
- Maintained and ordered supplies for office, kitchen, and postal machine
Confidential, New York, New York
Executive Administrative Assistant
Responsibilities:
- Managed busy calendars, scheduling internal/external meetings
- Responsible for meeting and conference call scheduling for Finance team meetings
- Drafted correspondence (letters, emails)
- Coordinated seamless air and rail travel itineraries (domestic and international)
- Handled travel budget and travel planning
- Coordinated and tracked expense reports for Senior Management
- Created and edited PowerPoint decks
- Transcribed key meeting minutes from tape
- Maintained revised meeting minutes for ready availability for Auditors
- Organized training sessions, workshops and conferences for the Finance team
- Maintained confidential document
- Assisted CFO and Director of Human Resources with expediting the bi - yearly
- Performance reviews for the Finance team
- Set-up interviews with Applicants
- Maintained and updated vacation schedules
- Assisted COO with arranging for office space repair and maintenance, and office move
- Stocked/maintained office and kitchen supplies
- Arranged for off-site record storage and shredding
Confidential, Stamford, CT
Administrative Assistant
Responsibilities:
- Managed calendar, scheduling meetings and conference calls
- Assisted with confidential projects for Officers and Directors, and Board of Directors
- Assisted with event planning for Stockholders meetings and Board of Directors meetings
- Arranged domestic and international travel
- Prepared and coordinated payment of expense reports
- Updated Excel Spreadsheets for monthly departmental budget forecast
- Handled correspondence and confidential documents