Senior Administrative Assistant Resume Usa - Hire IT People

Experience

Confidential,10/11 2/12
Support Assistant, Human Resources

Maintenance of heavy calendar management and scheduling of appointments for three Vice-Presidents. Including catering orders and logistics between various office locations.
Support Assistant for a department of twenty
Filed, archived and routine maintenance of confidential memoranda, letters and vendor and client files
Ordered all supply needs for department
Sorted and distributed mail for department
Handled/directed and screened telephone inquiries and meeting requests for attorneys, determining which take priority
Distributed and tracked numerous vendor invoices
Tracked invoice process using an Excel Spreadsheet

Confidential,LLC 9/08 10/11
Senior Administrative Assistant, Office of the General Counsel

Maintenance of heavy calendar management and scheduling of appointments for three attorneys and three paralegals
Back-up support for Managing Director Attorney
Expense submission and tracking for three attorneys and three paralegals
Filed, archived and routine maintenance of Fund files, Annual Reports, Semi-Annual Reports, Summary Reports and Fund Literature
Responded to requests made by Executive\'s direct reports
Assisted in editing and creation of presentations and other meeting materials
Coordinated travel (air/hotel/transportation) and conference arrangements
Handled/directed and screened telephone inquiries and meeting requests for attorneys, determining which take priority
Distributed and tracked numerous vendor invoices
Tracked invoice process using an Excel Spreadsheet

Confidential, Senior Administrative Assistant 6/07-2/08
WRC Media, Executive Assistant (Long-Term Temporary Assignments)

Provided full administrative support to the Store Merchandising Group
Distributed inter-office mailings within groups and responsible for running queries on projections for new distributions
Safeguarded and archived highly complex Excel spreadsheets to accompany ads for weekly circulars
Provide full administrative support to the Chief Financial Officer of this publishing house. WRC Media was acquired by Reader\'s Digest in March, 2007.
Safeguard and archive highly confidential time-sensitive documents
Compile and generate highly complex Excel spreadsheets in regards to accounting in light of audit

Confidential, 10/05-3/07
General Counsel\'s Office Executive Assistant

Provided full administrative support to the Deputy Counsel and Assistant General Counsel of the Transactional department
Provided full administrative support to the Deputy General Counsel of the Human Resources Department
Collected, compiled and analyzed moderately complex data and information; and followed up on, or requested information from, other executives or external representatives to communicate supervisors\' instructions or to satisfy ongoing report needs
Coordinated and maintained three calendars and planned internal meetings and events using calendar management tools
Formatted, edited and redlined letters, reports, and all other correspondence from draft stage to client-ready work; adhered to record retention policies and procedures, and followed an orgaed filing/document management process for electronic and paper documents
Maintained and organized documents on file servers in compliance with document retention policy

Confidential, 3/04 5/05
Legal Secretary

Reported to two partners and two associates, providing support and assistance within the Income Tax, Trusts and Estates departments
Additional administrative support to other attorneys provided as needed, screening phone calls in accordance with instructions of assigned attorney
Maintained and updated files, sending files to a headquarters office for archival
Prepared legal documents and correspondence from draft, tape or dictated text, and prepared and processed client bills
Provided reception coverage when needed

Confidential, 9/01 3/04
Legal Secretary

Supported three associates within the Matrimonial and Trusts and Estates departments
Provided administrative support to five partners, tax directors and managers, including but not limited to: answering and screening phone calls in accordance with instructions of assigned attorney
Maintained and updated files along with preparing and processing client bills

AFFILIATIONS: American Red Cross, International Association of Administrative Professionals (IAAP), Habitat for Humanity
SKILLS: Word, Excel, Outlook, Lotus Notes, PowerPoint, Typing 80-90wpm, FLH, Dictaphone, Spanish fluency

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